- 1. The Project Management Group (PMG) is a working group of the Corporation.
Its role is to oversee the initiation, development and implementation of capital
projects in accordance with Corporation requirements.
- 2. Membership
The membership shall comprise:
Chair of the Corporation
Principal
2 other governors
Assistant Principal Finance & Resources
Director of Estates and Legal Services
The quorum for a meeting will be 2 members, one of which must be a governor.
The Project Manager will be in attendance at meetings.
- 3. Meetings
Meetings will normally be held monthly during the period of initiation,
development and implementation of a capital project. Additional meetings may
be called at the discretion of the Chair of the Group.
- 4. Terms of Reference
The Group will be responsible for overseeing the initiation, development and
implementation of capital projects and, in particular, for:
- a. Undertaking the tender process and approving the appointment of a
Project Manager to supervise the contractor and oversee each project.
- b. Approving the appointment of the design team following completion of
the tender process carried out by the Project Manager.
- c. Recommending for approval the appointment of a contractor following
completion of the tender process carried out by the Project Manager.
- d. Approving a cash flow budget for the project, monitoring actual against
budgeted cash flow and reporting any actual or forecast variances.
- e. Monitoring the cost of the project against budget and approving any
variations to the contract subject to such cost limits as may be set by the
Corporation; any additional costs in excess of such limits will be referred
to the Corporation for consideration.
- f. Monitoring the progress of the project against planned timescales and
approving any extensions to the contract completion date.
- g. Ensuring a risk register is established and appropriate actions are taken to
mitigate or remove identified risks.
- h. Ensuring that the project is completed to satisfactory standards and that
appropriate corrective action is taken where such standards are not met.
- i. Ensuring that business benefits will be achieved.
- j. Ensuring that all aspects of the initiation, development and
implementation of the project are carried out in accordance with College
Financial Regulations and comply with any direction or guidance from the
funding bodies.
- k. Ensuring, through the Project Manager and the College, that appropriate
action is taken to protect the health and safety of the contractors’ staff,
College staff, students and members of the public during the
implementation period.
- l. Facilitating and monitoring arrangements to enable the efficient operation
of the College while the project is in progress
- 5. Reports
Project Board meeting minutes shall be included in Corporation papers and a
report of the PMG’s work will be made to the Corporation.
Approved by the Corporation 22 January 2009
Revised by the Corporation 25 February 2010
Close section